Special Meeting/Workshop

1. Convene: 2:25 p.m.
2. Public Comments: Dana Johnson
3. Consent Agenda Items CC1 through CC3
4. CC 1 Rescind the award of Phase II Statement of Work to eVerge Group, Inc.
   Motions:
   

   I recommend the School Board rescind the action taken on July 26, 2006 awarding Phase II Statement of Work #3 to eVerge Group, Inc. in the amount not to exceed $5,815,275; such amount shall be placed back in the ERP Capital Budget and authorize the Superintendent and Board Chairman to sign all needed documents.	-	PASS
   Minutes: The School Board approved Statement of Work #3 for Phase II activities to eVerge Group, Inc. on July 26, 2006 in the amount not to exceed $5,815,275. It is now the desire and recommendation of all parties that the District suspend activities on new initiatives in the PeopleSoft system and stabilize all facets of Phase I activities before proceeding. The recommendation on when and how to proceed with the implementation of remaining modules will be made at a later time with assistance from Mike Guay.
   Vote Results:
   Motion: Paulette Burdick
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
5. CC 2 Establish a Budget for On-going Support for Phase I of the ERP Project
   Motions:
   

   I recommend that the School Board authorize an additional $850,000 from the current year ERP Budget in order to hire necessary staff or outside consultants for on-going support to the Phase I ERP Project through January 30, 2007.	-	PASS
   Minutes: The Budget for on-going support for Phase I of the ERP Project through January 30, 2007 is $850,000. On-going support from the eVerge Group, Inc. was included in the Phase II approval. We are not proceeding with Phase II at this time but still need to obtain on-going support. This item is to identify a budget that is an estimate of the accumulated needs for the project including hiring PeopleSoft experienced staff and a variety of consultants through January 30, 2007. Individual consulting contracts will be presented for Board approval as needed.
   Vote Results:
   Motion: Mark Hansen
   Second: Debra Robinson
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
6. CC 3 Consultant Contract for Black Hills Consulting
   Motions:
   

   I recommend award of the consultant contract with Black Hills Consulting for $96,800.00, effective October 1, 2006 through December 31, 2006, and authorize the Superintendent and Board Chairman to sign all needed documents.	-	PASS
   Minutes: The Consultant, Mike Guay, shall perform the following services: PeopleSoft Project stabilization and project architect services.
   Vote Results:
   Motion: Sandra Richmond
   Second: Monroe Benaim
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
7. Adjourn: 2:40 p.m.